Record children at the school, and tuition

If your church runs a school, a parent family's tax receipt depends on how many months their children were at the school and how much tuition they paid. The CRA's rules (IC75-23) treat part of a parent's giving as paying for the school, so that part can't be receipted. Core1440 works it out at year end from what you record here.

Steps

To add a child:

1. Open Households, then the family.
2. Open Children at the school, then Add a child at the school.
3. Type the Child's name.
4. For First month enrolled, choose the month and type the year, for example September and 2025.
5. If they've left, fill in Last month enrolled the same way. Leave it blank while they're still at the school.
6. Press Add the child.

Which months count

Use the months the school's records show the child enrolled. For a child who started or left part-way through a month, the school decides which months to record. Only the school's teaching months for the year count, which are set at year end.

When a child leaves or comes back

• Leaves: under the child, open Change these months, fill in the Last month, and press Save the months.
• Comes back later: open (name) came back after leaving, fill in the First month back, and press Add the months.
• Months can't overlap. If they do, Core1440 says so; change the months already there instead.

Record tuition

1. On the family's page, open Tuition in (the year).
2. Choose the Date received and type the Amount.
3. Press Record the tuition.

To fix a mistake, press Remove beside it and record it again.

Good to know

• Tuition is never a gift and never goes on a receipt.
• A family with a child at the school can't designate part of a gift to the school; the gift form won't offer it.
• See Official tax receipts: the basics for how receipts work.