Correct a mistake in an entry

Entries are never changed or deleted, so the books always show what was done and when. That's what auditors expect. To fix a mistake, you reverse the wrong entry and then make the right one.

Reversing makes a new entry with every debit and credit swapped, so the two together come to nothing.

Steps

1. Open Books, then the books, then Entries.
2. Press the entry that's wrong.
3. Open Reverse this entry.
4. Choose the Date of the reversal. Use the same date as the wrong entry if its year is still open, so the month's reports come out right. Otherwise use today.
5. Press Reverse this entry.
6. Press All entries, then Make an entry, and enter it correctly. See Make an entry in the books.

Good to know

• The wrong entry now says it has been reversed, with a link to the reversal, and the reversal links back.
• An entry can be reversed only once, and a reversal can't itself be reversed. If you reversed the wrong one, make the entry again.
• If the entry's year is locked, date the reversal in the open year, or ask to have the year unlocked; see Lock a year when its books are final.
• Entries brought in from QuickBooks are corrected the same way.
• An entry's page shows Where it came from: its deposit, bank transaction or QuickBooks import, each with a link. See Read your reports, and drill down to any amount.